When you submit a campaign for registration with The Campaign Registry (TCR), your organization must provide a compliant privacy policy. If your policy is missing, unclear, or doesn’t address the right elements, your application may be rejected.
Below is a sample outline of what TCR typically expects to see in a privacy policy.
Example Privacy Policy Language
Privacy Policy
We respect your privacy. When you provide us with your phone number and other personal information, we use it only to send you the updates, alerts, or messages you have requested. We do not sell, rent, or share your information with third parties for marketing purposes.
Information We Collect: Name, phone number, email, and any details you voluntarily provide when opting in.
How We Use It: To send text messages and updates related to our programs, events, or services.
Sharing Information: We do not share your personal information with outside parties except as necessary to provide our services or comply with the law.
Your Choices: You can opt out of messages at any time by replying STOP. Reply HELP for help.
Contact: If you have questions about this policy, you may contact us at [Your Organization’s Street Address] or [Email Address].
Contact Information
If you have questions about this policy or how your information is handled, you may contact us:
By Mail: [Your Organization’s Name], [Street Address, City, State, ZIP]
By Email: [Your Organization’s Email Address]
Key Notes
TCR often looks for a physical street address (not just a P.O. Box).
The privacy policy should be easily accessible (usually linked in your opt-in form or on your website).
It must clearly explain what data is collected, how it’s used, and how users can opt out.
⚠️ Disclaimer: This article is provided for informational purposes only. We cannot provide legal advice. Each organization is responsible for ensuring their privacy policy complies with all applicable laws and carrier requirements. You should consult your legal counsel before finalizing your policy.